Best practices for using corporate emails

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With the work routine always running, we need to deal with several types of communication at the same time. There are messages, phone calls, face-to-face conversations, emails and many other demands that always seem urgent. When we talk about e-mails, although it is not something new for anyone, there are people who make some mistakes when using this tool, so common in the corporate environment. Do you have questions about it? Here are some tips to ensure you handle receiving and sending corporate emails correctly. Follow! 1. Be objective Nobody has a lot of time to read huge emails. Therefore, focus on getting your message across in a direct and straightforward way. Leave additional comments for face-to-face conversations. In addition to saving your recipient's time, you don't run the risk of confusing the person reading your email.

Be clear Sometimes, some people get confused when writing an email because they use very complicated words or expressions. By trying to explain too much, we can leave the message without a well-defined focus. Therefore, when writing an email, try to use words and Australia WhatsApp Number List concepts that are simpler and easier to understand. 3. Write scannably Scannability is the ability of a person to understand the structure of a text quickly. When we see a book divided into chapters or a document into titles, subtitles and appendices, it is easy to see how important this concept is to be applied in texts. In the case of your email, the same rule applies. Therefore, try to organize your writing visually so that the structure of your message can be quickly understood. To make it easier, you can highlight some terms in bold and make paragraph breaks, better separating the subjects covered.



Pay attention to the recipient Sending a message to too many people at once can be a problem. Emails usually have few recipients and getting too many people into the conversation can end up creating a huge mess if everyone starts responding, mainly because of the delayed responses. Seek to send emails only to those who are necessary. Also, when composing an email to someone, always try to match the level of detail and type of information you are about to send. 5. Be careful with the language used As much as you have a great openness and even some intimacy with the person you are sending an email to, whether it is an internal or external communication, when it comes to work matters, it is not a good idea to use slang or any other unprofessional language. First, because speaking too informally is unprofessional.